Run your whole hunt outfit without the spreadsheet chaos
Most software stops at bookings and payments. Hunt Outfitter runs the entire operation — leads, clients, guides in the field, camp, and harvest — so your whole business lives in one place instead of ten spreadsheets.
15 minutes · live walkthrough · no sales pressure
Used by outfitters in 9 U.S. states, plus Canada, Mexico and South Africa
- Alaska
- Hawaii
- Idaho
- New Mexico
- Oklahoma
- Oregon
- South Dakota
- Texas
- Washington
- Canada
- Mexico
- South Africa
From the water to the hunt
Before it was software, it was a spreadsheet — kept by a fly-and-float guide who ran trips across Eastern Washington and Northern Idaho for six seasons. Lifelong hunters then shaped that same engine around the season: tags and licenses, guide assignments, camp, and payments, built for the way a hunt actually runs. It's the system we wish we'd had in the field. Read our story
See it in action
The key things you’ll do every week, in one platform.
Manage every booking
Track each hunt from first inquiry to harvest — payment schedules, documents, travel details, and status all in one place.
Everything you need to run your outfitting business
From first inquiry to post-hunt follow-up, Hunt Outfitter has you covered.
Run Your Operation
Everything you need from first inquiry to final invoice.
Booking Management
Track every booking from inquiry to harvest. Payment schedules, documents, and trip details in one place.
Reschedule & NotifySolo & up
Move a hunt's dates or cancel a trip in one tap — or shift a whole day at once. Clients are automatically notified by email, text, and in-app with the new plan.
Payments & A/R
Accept payments via Stripe. Track deposits, balances, and overdue payments automatically.
Harvest TrackingSolo & up
Track harvest from field to delivery. Status workflows for processing, taxidermy, and client pickup or shipping.
Harvest Data ComplianceSolo & up
Guides document every kill at the site — GPS pin, cut-tag, head/sex and skin-on photos — and each report exports to a PDF for a conservation officer or wildlife agency. Records instead of recollections.
Field Report InsightsBusiness & up
Your guides already log every hunt — now the operation learns from it. See which conditions produce success, sighting trends by species, activity by hunt area, and safety flags that need follow-up.
Lead Capture
Embed a lead form on your website. Automatically track inquiries and follow up with prospects.
Self-Service Booking & PaymentSolo & up
Give hunters a public booking page on your subdomain: they pick a hunt and dates, then book and pay a deposit by card. A real booking and deposit invoice are created automatically — no back-and-forth.
Scan Bookings & FormsBusiness & up
Snap a photo of a paper booking sheet or filled-out form and Hunt Outfitter reads it into a booking automatically — no retyping from a clipboard.
Automated Lead NurtureBusiness & up
Enroll new leads in automatic email follow-up sequences so prospects stay warm and nothing goes cold while you're in the field.
Equip Your Guides
Give your guides the tools they need in the field.
Guide Portal
Each guide gets their own portal with calendar, assigned hunts, and client details. No more group texts.
Guide TasksPro & up
Assign tasks with priorities and due dates. Guides see what needs doing before, during, and after each hunt.
Field NotesSolo & up
Capture weather conditions, wildlife sightings by species, hunt outcomes, client observations, and safety flags in the field — every note feeds your Field Report Insights.
Works OfflineSolo & up
No bars, no problem. Guides file harvest reports, field notes, and shopping items with zero cell service — everything saves to the phone and uploads itself once they're back in coverage. Documents and licences already opened stay readable on any plan.
Meal PlanningBusiness & up
Plan meals for every hunt day. Ingredients roll up into your shopping list automatically.
Cook PortalBusiness & up
Give your camp cook their own login with each hunt's menu, headcount, dietary flags, and an auto-built shopping list.
Guide Expense SubmissionSolo & up
Guides log expenses and snap receipts from their phone in the field; you review and approve from one place.
Impress Your Clients
A professional experience that builds trust and repeat business.
Client Portal
A branded portal on your own subdomain. Clients view trip details, sign documents, pay deposits, and check packing lists — no app download.
Packing ListsSolo & up
Hunt-specific checklists so clients arrive prepared. Customizable per hunt type.
Travel Information
Clients share flight details, hotel info, and arrival times through the portal. Everyone knows where to be.
Documents & Smart Forms
Form templates, e-signatures, and document uploads on every plan, with auto-filled smart forms on Solo and up. Waivers, licenses, and paperwork handled.
Photo Gallery
Share trip photos with each client in their portal — a lasting memory of the hunt and a reason to rebook.
Know Your Returning ClientsBusiness & up
When a repeat client books, see their history at a glance — past hunts, outcomes, preferences, and feedback — so every returning client feels known from the first call.
And more
Why Hunt Outfitter?
Weapons tracking, built in
Know what your clients are bringing to camp — caliber, bullet weight, and all.
Priced for real outfitters
Pro at $79/mo — 37% less than HuntDocs’ $125/mo Outfitter Pro (checked September 2026). No per-client fees.
Mobile-first, installable
Install Hunt Outfitter on any phone like a native app — no app-store download. Pages you've already loaded stay viewable when service drops.
Trusted by outfitters who run the whole operation
What guide outfitters say about running their business on Hunt Outfitter.
“Before Hunt Outfitter, I was managing everything on paper. Being able to organize all of my hunters’ information in one place has been critical, especially considering the complexity of managing hunts, the legal requirements involved, and the need for good recordkeeping and traceability. [The Hunt Outfitter team’s] responsiveness and support have also been top-class. I would absolutely recommend Hunt Outfitter, particularly to guides and outfitters who are starting out and looking for an affordable, professional solution to manage their operation.”
Which plan is yours?
Two questions. Clients and bookings are unlimited on every plan, including the free Starter plan — you choose by how many guides need a login, and how much you want the app to do for you.
Starter — free
You guide alone and want bookings, payments and a client portal without a monthly bill.
Just you
One guide login — yours.
You guide alone and want bookings, payments and a client portal without a monthly bill.
4% booking fee · max $35/payment, paid by your client
- 1 guide (just you)
- Unlimited clients & bookings
- Deposits & payment schedules
- Bookings, calendar & lead capture
- Client portal, documents & e-signatures
- Stripe payments & A/R tracking
You guide alone and want the app to do the chasing — reminders, texts, online booking.
or $566/year (save 20%)
2% booking fee · max $20/payment, paid by your client
- Everything in Starter, plus:
- Automated email, payment & hunt reminders
- SMS text notifications
- Public self-service booking & payment
- Harvest data compliance forms — works offline
You + guides
Every guide gets their own login and portal.
You have two or three guides and need the essentials, with a login for each.
or $374/year (save 20%)
3% booking fee · max $25/payment, paid by your client
- Up to 3 guides
- Unlimited clients & bookings
- Guide & team management
- Deposits & payment schedules
- Bookings, calendar & lead capture
- Client portal, documents & e-signatures
You run a team of up to seven and want the full toolkit.
or $758/year (save 20%)
2% booking fee · max $20/payment, paid by your client
- Everything in Basic, plus:
- Up to 7 guides
- Automated email, payment & hunt reminders
- SMS text notifications
- Public self-service booking & payment
- Harvest data compliance forms — works offline
Up to fifteen guides, and you want the back office handled too.
or $1718/year (save 20%)
1% booking fee · max $15/payment, paid by your client
- Everything in Pro, plus:
- Up to 15 guides
- Accounting sync (FreshBooks or QuickBooks)
- Meal planning & camp menus
- Insights & analytics
- Broadcast messaging
More than 15 guides?
Elite — unlimited guide logins, custom terms, dedicated onboarding and priority support.
Still not sure? Book a 15-minute demo or compare every feature by plan.
Frequently asked questions
More how-to answers live in our Help Center.
Spend more time hunting, less time on paperwork
Join outfitters from Alaska to South Africa who run their entire operation with Hunt Outfitter. Start free on the Starter plan, or try a paid plan free for 14 days — no credit card required.
Prefer to see it first? 15 minutes on a live screen share.